Privacy Policy

BEHIND THE EASEL FILMS PRODUCER PRIVACY NOTICE Last Updated: September 2026

1. INTRODUCTION
BEHIND THE EASEL FILMS LTD

("Behind the Easel", "we", "us" or "our") respects your privacy and is committed to protecting your personal data.

This Privacy Notice explains how we collect, use, store and share personal information relating to artists, contributors, customers, suppliers and other individuals who interact with us.

2. WHO WE ARE
Data Controller:
BEHIND THE EASEL FILMS LTD Email: hello@behindtheeasel.com

Registered Address: 81 Hyperion Walk, Horley, Surrey RH6 7DB
If you have any questions about this Privacy Notice or how we handle your personal data, please contact us using the details above.

3. THE INFORMATION WE COLLECT
We may collect and process the following categories of personal information: Artist and Contributor Information

Name
Address
Email address
Telephone number
Website and social media details
Biography and professional information
Bank account details
VAT registration information
Photographs, video recordings and audio recordings
Voice, likeness and image
Customer Information
Name
Email address
Billing information
Purchase history
Customer support communications

Website Information

IP address
Browser type
Device information
Website usage data
Cookies and analytics information

4. HOW WE COLLECT YOUR INFORMATION

We collect information:
Directly from you when you contact us, purchase content, sign an agreement or participate in filming.
Through our website and digital platforms.
Through payment providers.
Through email correspondence and customer support enquiries.
During filming and production activities.

5. HOW WE USE YOUR INFORMATION

We use personal information to:
Produce, distribute and promote Behind the Easel content. • Manage artist participation agreements.
Process purchases and payments.
Communicate with customers and contributors.
Operate and improve our website and services.
Maintain accounting and business records.
Comply with legal and regulatory obligations.
Prevent fraud and protect our business interests.

6. LEGAL BASIS FOR PROCESSING
We process personal data on one or more of the following legal grounds:

Contract
Where processing is necessary to perform a contract with you, including artist participation agreements and customer purchases.
Legitimate Interests
Where processing is necessary for our legitimate business interests, including operating, promoting and developing Behind the Easel, provided those interests are not overridden by your rights.
Consent
Where consent is required by law.
Legal Obligations
Where processing is necessary to comply with legal or regulatory requirements.

7. FILMING, PHOTOGRAPHY AND ARTIST CONTENT

Where an artist or contributor participates in a Behind the Easel production, personal data may include filmed footage, photographs, interviews, voice recordings, biographical information and images of artwork.

Such materials may be published, distributed, promoted and archived in accordance with the relevant Artist Participation Agreement or other written consent.

8. SHARING OF INFORMATION
We may share personal information with:

Professional advisers including lawyers, accountants and insurers.
Payment processors.
• Website hosting and technology providers.
• Video hosting and streaming providers.
Cloud storage providers.
• Marketing and email service providers.
• Regulatory authorities where required by law.
We do not sell personal data to third parties.

9. INTERNATIONAL TRANSFERS
Some service providers may process data outside the United Kingdom.

Where this occurs, we will take appropriate steps to ensure that personal data receives an adequate level of protection in accordance with applicable data protection laws.

10. DATA RETENTION

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, including legal, accounting and regulatory requirements.
Artist participation records, contracts and financial records may be retained for longer periods where necessary to protect legal rights and business interests.

11. YOUR RIGHTS
Subject to applicable law, you may have the right to:

Access your personal data.
Request correction of inaccurate data.
Request deletion of personal data.
Restrict processing.
Object to processing.
Request transfer of your data.
Withdraw consent where processing is based on consent. These rights may be subject to
legal limitations.

12. SECURITY

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.

However, no system can be guaranteed completely secure.

13. COOKIES

Our website may use cookies and similar technologies to improve functionality, analyse website traffic and enhance user experience.

A separate Cookie Policy may be provided where required.

14. COMPLAINTS

If you have concerns about how we handle your personal data, please contact us first so that we can try to resolve the issue.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO): www.ico.org.uk

15. CHANGES TO THIS NOTICE
We may update this Privacy Notice from time to time.

The latest version will always be available via the Behind the Easel website.

16. CONTACT
For privacy-related enquiries, please contact:

BEHIND THE EASEL FILMS LTD

Email: hello@behindtheeasel.com
Registered Address: 81 Hyperion Walk, Horley, Surrey RH6 7DB

Behind The Easel Privacy Policy